The SharePoint Conference is back – almost

Microsoft today blogged about an awesome news. Microsoft will be hosting a SharePoint Virtual Summit, a free global online event, on May 16 2017.

Last year Microsoft had Future of SharePoint virtual event which was viewed by over 50,000 users and hence this year Microsoft is bringing it back.

At this year’s SharePoint Virtual Summit you’ll learn how to create a connected workplace in Office 365 with OneDrive and SharePoint and integrated with Yammer, Microsoft Teams, Windows, PowerApps and Microsoft Flow. Microsoft Corporate Vice President Jeff Teper will unveil the latest product innovations and roadmap. You’ll also hear from industry-leading customers on how they are leveraging these technologies as part of their digital transformation. Jeff will be joined by Microsoft corporate vice presidents James Phillips and Chuck Friedman to discuss how Office 365, connected with Windows and Azure, is reinventing productivity for you, your teams and your organization.

Make sure you register and secure your spot.

https://resources.office.com/ww-landing-sharepoint-virtual-summit-2017

Test drive Microsoft’s new collaboration tool – Microsoft Teams

I am just cross posting this for anyone who reads my blog regularly.

Microsoft is currently offering hands-on live sessions where you will have the opportunity to test drive Windows 10, Office 365 and my favourite collaboration tool Microsoft Teams. During this small-group sessions you will apply these tools to your own business scenarios and experience how they work for you.

Each 90-minute session starts with an online business roundtable discussing your biggest business challenges with a trained facilitator and then transitions into a live environment in the cloud. You will receive a link to connect your own device to a remote desktop loaded with Microsoft’s latest technology, so you can experience first-hand how Microsoft tools can solve your challenges.

This is pretty exciting since this is first time Microsoft offering this. Each session is limited to 12 participants.

You can read more about this at:

https://blogs.office.com/2017/03/15/test-drive-our-hottest-new-collaboration-tool-microsoft-teams/

U.S. customers: Register here
Outside the U.S.: Register here

Microsoft Teams is now generally available

Today is one of the awesome day as Microsoft announced that Microsoft Teams – the chat based workspace in Office 365 – is not GA in 181 markets and in 19 languages. This Office 365 based application is pretty awesome and it was very well received by over 50,000 organizations when Microsoft announced the preview in Novermber last year.

One of thing I really like about Microsoft Team is the speed at which they worked on many user feedback in last four months or so.

https://microsoftteams.uservoice.com/forums/555103-public

For anyone that is new to Microsoft Teams I will just provide very high level overview here.

Microsoft Teams provides a modern conversations experience, with threaded, persistent chat to keep everyone engaged. We’ve rolled out many new communication features since preview, including audio calling from mobile devices, plus video on Android, which is coming soon to iOS and Windows Phone. And we’ve addressed numerous customer requests, adding the ability to email a channel, including attachments, send messages with markdown-based formatting, and receive notifications about all posts in a channel.

You should check out the official announcements and discussion below.

I am very confident that moving forward, Microsoft Teams will be providing new features and good developer platform.

Collaborating with External Users Using the Sharing Feature of Office 365 (SharePoint Online) – Part2

In Part 1 of this article I provided overview of sharing feature in Office 365. You can read that article HERE.

Now lets talk about what happens behind the scene when you share you content with external users.

External Sharing Approval process:

As of the writing of this article you must have a contributor or higher role when sharing a site or document with external users. This requirement is for the first time invitation only. E.g. you have three different sites under your private site collection and you share one of the sites with extuser@outlook.com. Since this is the very first invitation for extuser@outlook.com, the person sharing the site must be a contributor or higher. The following image explains the process of inviting external users for the first time to the site.

Once the extuser@outlook.com user accepts the invitation then anyone on that site collection can share any remaining sites or specific documents on that site collection with that external user.

If a person with the read-only access shares another site or document on another site with the same external user i.e. extuser@outlook.com then that request will first go through the approval process. The Site Owner is required to approve that request before an external user gets an email invitation for the second site or document.

The following image explains the invitation process by the read-only user.

To summarize, you can increase the productivity of your SharePoint site by collaborating with external users in real-time using the SharePoint Online Sharing feature. I hope this blog post helps you.

SharePoint Saturday Ottawa – December 2016

On December 3, 2016, I was at Ottawa presenting at SharePoint Saturday Ottawa 2016.

The event was at Algonquin college.

I presented on developer introduction to new SharePoint framework (SPFx). I would like to thank everyone who attended my session.
It was awesome to see lot of interest to learn new framework as there were users who did not have any background on SharePoint server side model but wanted to learn more about how they can use their existing web development skills to build against SharePoint Online.
Kudos to all the organisors, sponsors and volunteers for successful event!!!

Collaborating with External Users Using the Sharing Feature of Office 365 (SharePoint Online) – Part1

In this article I am going to talk about how Office 365 external sharing can be used to increase productivity by collaborating with your external partners and vendors.

We are currently living in a world where collaborating and communicating with external vendors and partners has become essential in order to effectively run your business. With that in mind, sharing content with users outside of the organization is becoming commonplace. Office 365 can help organizations do this by facilitating this collaboration with external users safely and securely.

In this post I am going to focus on SharePoint Online External Sharing. I’ll be covering the following topics when it comes to External Sharing in SharePoint Online.

  • Different ways to share content with External users.
  • External Sharing Approvals

Please note – this post assumes that you currently have external sharing enabled on your Office 365 tenant.

Different ways to share content with External users

When using SharePoint online you can share content with External users in three different ways.

  1. Sharing a specific site with an external user:

You can invite External users to share a specific SharePoint site. When you share a specific SharePoint site with an external user it will send an invite via email to the user with a link to the site that you would like to share. Once the external user clicks on the link in the invitation, they are prompted to sign-in using their own Microsoft account.

By default, users are not required to sign-in using the account that was used for the invitation. E.g. If you invited an external user using example@outlook.com as the email and the user signed-in using anotherexample@outlook.com; the user would still be able to access the site. However, Microsoft recently added a setting at the tenant level which prevents this and forces users to login using the same account that was used for the invitation.

Also, depending on role of the user inviting the external users, there will be an additional step for requesting approval before the email gets sent to an external user. This information is covered in the “External Sharing Approvals” section.

  1. Sharing a specific document with an external user:

In certain scenarios you would only want to share a specific document with an external user. You can achieve this by selecting the document and clicking the “share” option from within the dropdown menu. Sending an invitation to share a document is a similar process to above in regard to sharing a site in that an external user would also be required to sign-in before accessing the shared document. The only difference is that the user would only get access to the document you shared.

  1. Using the guest link:

If you would prefer to give an external user access to a document without being required to sign-in, you can use the guest link option. To generate the guest link, select the document and then click guest link option from the drop-down list.

 

I hope this gives you some overview of sharing feature. In the next part I will cover the external user approval process.