The SharePoint Conference is back – almost

Microsoft today blogged about an awesome news. Microsoft will be hosting a SharePoint Virtual Summit, a free global online event, on May 16 2017.

Last year Microsoft had Future of SharePoint virtual event which was viewed by over 50,000 users and hence this year Microsoft is bringing it back.

At this year’s SharePoint Virtual Summit you’ll learn how to create a connected workplace in Office 365 with OneDrive and SharePoint and integrated with Yammer, Microsoft Teams, Windows, PowerApps and Microsoft Flow. Microsoft Corporate Vice President Jeff Teper will unveil the latest product innovations and roadmap. You’ll also hear from industry-leading customers on how they are leveraging these technologies as part of their digital transformation. Jeff will be joined by Microsoft corporate vice presidents James Phillips and Chuck Friedman to discuss how Office 365, connected with Windows and Azure, is reinventing productivity for you, your teams and your organization.

Make sure you register and secure your spot.

https://resources.office.com/ww-landing-sharepoint-virtual-summit-2017

Test drive Microsoft’s new collaboration tool – Microsoft Teams

I am just cross posting this for anyone who reads my blog regularly.

Microsoft is currently offering hands-on live sessions where you will have the opportunity to test drive Windows 10, Office 365 and my favourite collaboration tool Microsoft Teams. During this small-group sessions you will apply these tools to your own business scenarios and experience how they work for you.

Each 90-minute session starts with an online business roundtable discussing your biggest business challenges with a trained facilitator and then transitions into a live environment in the cloud. You will receive a link to connect your own device to a remote desktop loaded with Microsoft’s latest technology, so you can experience first-hand how Microsoft tools can solve your challenges.

This is pretty exciting since this is first time Microsoft offering this. Each session is limited to 12 participants.

You can read more about this at:

https://blogs.office.com/2017/03/15/test-drive-our-hottest-new-collaboration-tool-microsoft-teams/

U.S. customers: Register here
Outside the U.S.: Register here

Microsoft Teams is now generally available

Today is one of the awesome day as Microsoft announced that Microsoft Teams – the chat based workspace in Office 365 – is not GA in 181 markets and in 19 languages. This Office 365 based application is pretty awesome and it was very well received by over 50,000 organizations when Microsoft announced the preview in Novermber last year.

One of thing I really like about Microsoft Team is the speed at which they worked on many user feedback in last four months or so.

https://microsoftteams.uservoice.com/forums/555103-public

For anyone that is new to Microsoft Teams I will just provide very high level overview here.

Microsoft Teams provides a modern conversations experience, with threaded, persistent chat to keep everyone engaged. We’ve rolled out many new communication features since preview, including audio calling from mobile devices, plus video on Android, which is coming soon to iOS and Windows Phone. And we’ve addressed numerous customer requests, adding the ability to email a channel, including attachments, send messages with markdown-based formatting, and receive notifications about all posts in a channel.

You should check out the official announcements and discussion below.

I am very confident that moving forward, Microsoft Teams will be providing new features and good developer platform.

New Office 365 profile experience

This is pretty exciting news. Microsoft announced that they will be rolling out an extended profile card experience across Office 365 to enhance the way you collaborate with colleagues and external contacts. There are several big improvements on top of the current user profile experience that we get on O365.

Some of the key improvements are

1) Quickly look up documents that have been shared with you, independent of how they were sent.

2) The new Organization view shows a complete picture of the highlighted user’s position in the company, including their direct reports and co-workers.

3) New profile card is integrated everywhere you see a person’s name on Office 365 without interrupting your productivity.

You can read details about this new change in the following blog post.

https://blogs.office.com/2017/03/10/introducing-the-new-office-365-profile-experience/

 

Renaming folder using REST API and Nintex workflow – SharePoint 2013

When working with Nintex workflow Item Update activity you would realize that it has different properties for document library and lists. For example if you are updating an item in document library it will allow you to update both Name and Title vs in Custom list it will only give you title.

This works perfectly fine until someone decided to use the folders in custom list and then have a business process to rename the workflow. Then Item update activity would not work in this case. Since to rename workflow you would need to set the Name property and not the title property but since it’s a custom list Workflow only property that is available to you is Title.

Workflow would run just fine and update the title but when you click on the folder it will display the folder Name and not the title.

With this business problem I have decided to use the REST API to update the folder Name. I am not going to talk too much about how to use the REST API with Nintex workflow since there is a good article on that. You can read about it at the following URL.

https://community.nintex.com/community/build-your-own/blog/2015/04/24/how-to-execute-a-rest-api-request-with-nintex-workflow

 

Only change you would need to do to change the folder Name is in the last step. In the last step you would need to change the property that you would like to update. So in our case it will become,

{

     '__metadata' : { 'type' : '{WorkflowVariable:listItemEntityType}'},

     'Title' : 'Folder Title',

     'FileLeafRef' : 'Folder Name'

}

And that is all you would need to do to rename a folder. Knew it would be simple but since I had to plug that REST API using the Nintex workflow there is some plumbing that you would need to do. 🙂

Collaborating with External Users Using the Sharing Feature of Office 365 (SharePoint Online) – Part2

In Part 1 of this article I provided overview of sharing feature in Office 365. You can read that article HERE.

Now lets talk about what happens behind the scene when you share you content with external users.

External Sharing Approval process:

As of the writing of this article you must have a contributor or higher role when sharing a site or document with external users. This requirement is for the first time invitation only. E.g. you have three different sites under your private site collection and you share one of the sites with extuser@outlook.com. Since this is the very first invitation for extuser@outlook.com, the person sharing the site must be a contributor or higher. The following image explains the process of inviting external users for the first time to the site.

Once the extuser@outlook.com user accepts the invitation then anyone on that site collection can share any remaining sites or specific documents on that site collection with that external user.

If a person with the read-only access shares another site or document on another site with the same external user i.e. extuser@outlook.com then that request will first go through the approval process. The Site Owner is required to approve that request before an external user gets an email invitation for the second site or document.

The following image explains the invitation process by the read-only user.

To summarize, you can increase the productivity of your SharePoint site by collaborating with external users in real-time using the SharePoint Online Sharing feature. I hope this blog post helps you.